Never lose a client to voicemail again.
Automate your firm's intake and operations.
OpenClaw responds to new inquiries in seconds, qualifies leads automatically, sends case status updates without attorney involvement, and tracks every deadline. It runs 24/7 on your own infrastructure for about $25/month.
The Problem
Your best cases are walking out the door.
Law firms spend thousands on marketing to generate inquiries, then lose them to slow response times and inconsistent follow-up. The firms that respond first win the client. Every time.
Intake calls go to voicemail and never come back.
A potential client calls during a court appearance, a deposition, or a client meeting. They get voicemail. They hang up. They call the next firm on Google. Studies show 42% of law firm calls go unanswered, and 85% of callers who reach voicemail never call back.
Case status questions consume attorney time.
"What's the status of my case?" "Did you file the motion?" "When is my next court date?" These questions come in 10-15 times per day at a busy firm. Each one pulls an attorney or paralegal away from billable work for 5-10 minutes. That adds up to $50,000+ in lost billable revenue per year.
Document preparation is repetitive and error-prone.
The same engagement letters, fee agreements, discovery requests, and motion templates get recreated for every client. Minor errors in names, dates, or case numbers can delay proceedings or damage credibility. It's tedious work that still requires careful attention.
Lead nurturing barely exists at most firms.
Someone fills out a contact form at 11pm on a Thursday. They don't hear back until Monday afternoon, by which time they've already retained another firm. The leads you worked so hard (and spent so much) to generate are quietly going to your competitors because follow-up is slow.
What OpenClaw Automates for Law Firms
8 automations that free up billable hours.
Every hour your attorneys spend on admin is an hour they could be billing. These automations handle the operational work so your team can focus on practicing law.
24/7 Intake Form Processing
New inquiries from your website, Avvo, FindLaw, or Google Ads get an immediate, professional response. OpenClaw collects case type, timeline, and key details via text or email, then creates a structured intake record in Clio or MyCase automatically.
Tools: Clio, MyCase, Gmail, Twilio, Google Forms
Automated Case Status Updates
Clients receive proactive weekly or milestone-based updates on their case without anyone lifting a finger. Court date scheduled? Client gets a notification. Motion filed? Update sent. No more "just checking in" calls clogging your phone lines.
Tools: Clio, MyCase, PracticePanther, Gmail, Twilio
Document Assembly and Prep
Engagement letters, retainer agreements, discovery requests, and standard motions are generated from templates with client-specific data pulled from your case management system. Review and sign in DocuSign. What used to take 45 minutes takes 3.
Tools: Clio, DocuSign, Google Docs, Dropbox
Deadline and Statute Tracker
OpenClaw monitors every critical deadline: statute of limitations, filing deadlines, discovery cutoffs, response windows. Sends escalating reminders to the responsible attorney starting 14 days out. Nothing slips through the cracks.
Tools: Clio, MyCase, Google Calendar, Slack, Gmail
Billing Reminders and Collection Sequences
Invoice overdue by 7 days? Professional reminder with a LawPay link. 14 days? Follow-up with account summary. 30 days? Escalation notice. Sequence stops automatically when payment is received. Maintains the relationship while protecting your cash flow.
Tools: Clio, LawPay, QuickBooks, Gmail
Client Communication Log
Every email, text, and call note is automatically logged to the correct client file in your case management system. No more manual entry. No more lost correspondence. Complete communication history for every matter, always up to date.
Tools: Clio, MyCase, Gmail, Twilio, Slack
Conflict Check Automation
New client inquiry triggers an automatic conflict check against your existing client database. Flags potential conflicts before the intake call happens. Saves embarrassment, protects ethics compliance, and speeds up the onboarding process.
Tools: Clio, MyCase, Google Sheets
Review and Referral Request Sequences
After case resolution, clients receive a carefully timed sequence: thank you note, Google review request, and a referral incentive message. The timing and tone are adjusted based on case outcome. Builds your online reputation on autopilot.
Tools: Google Business Profile, Gmail, Clio
Client Intake on Autopilot
From first inquiry to retained client. Automatically.
The average person contacts 2-3 firms before retaining one. The firm that responds fastest and most professionally wins. OpenClaw makes sure that firm is yours.
Inquiry Arrives
Website form, Avvo message, Google Ads click, phone call transcription, or direct referral. Every channel is monitored.
Instant Professional Response
Within 60 seconds, the prospect receives a personalized email or text acknowledging their inquiry. "Thank you for reaching out about your [case type] matter. We'd like to learn a few more details to see how we can help." Professional, warm, immediate.
Qualification and Intake
OpenClaw asks key qualifying questions: case type, timeline, jurisdiction, prior representation. Responses are structured into an intake form and added to your case management system with a priority score based on case type and urgency.
Personalized Follow-Up Sequence
Based on case type and urgency, the lead enters a tailored drip. Personal injury leads get a "what to expect" guide. Family law inquiries get a consultation prep checklist. Estate planning leads get educational content about the process. Each touchpoint builds trust and expertise.
Consultation Handoff
When a lead responds positively or asks to schedule, you receive an instant notification with the complete intake summary and conversation history. You walk into the consultation fully briefed. The lead feels heard and respected.
Re-engagement for Unconverted Leads
Leads who go quiet for 21+ days get a professional re-engagement sequence. Updates on relevant legal developments, educational content, or a simple check-in. Many legal decisions take time. Consistent, professional follow-up means your firm is top of mind when they're ready.
The ROI
Recover $50,000+ in billable hours per year.
Current Cost
Legal assistant or intake coordinator handling phone calls, follow-ups, case status inquiries, and document prep. Plus 12+ hours/week of attorney time on non-billable admin.
With OpenClaw
$5-6/month VPS. $10-20/month AI API costs. Responds to inquiries 24/7 including evenings and weekends when most people search for attorneys. Never misses a deadline. Scales with your caseload.
Annual savings: $41,400 - $65,400
Plus recovered billable hours at $250-500/hr that were previously lost to admin work.
How It Works
Set up once. Let it handle the rest.
Install OpenClaw
On your Mac, PC, or a $6/month cloud VPS. The $19 Workshop guides you through every step in about 30 minutes.
Configure for Legal
Connect Clio, MyCase, or your practice management system. Link your email, calendar, and phone number.
Set Up Your Workflows
Intake response templates, case status update schedules, billing reminder sequences, and deadline tracking rules.
Let It Run
Inquiries get instant responses. Clients get proactive updates. Deadlines are tracked automatically. You practice law.
Get Started Today
The $19 Workshop gets your firm automated.
Installation, tool connections, and your first live workflow in about 30 minutes. Start with intake response. Add more as you see the impact. One-time payment, lifetime access.
Questions from attorneys
Everything you want to know.
Written by
Kevin Jeppesen
Founder, The Operator Vault
Kevin is an early OpenClaw adopter who has saved an estimated 400 to 500 hours through AI automation. He stress-tests new workflows daily, sharing what actually works through step-by-step guides and a security-conscious approach to operating AI with real tools.
Stop losing clients
to slow intake.
Let us set up your firm's automation system. Intake processing, case status updates, billing reminders, and deadline tracking. All done for you.